2014 Coaches Conference – Social Media & Forensics

Here is the packet handed out and my more detailed notes used during the social media & forensics panel discussion on Friday:

Social Media & Forensics
PSCFA Coaches Conference
September 2014

1) As Individuals
— friending team members, judges, alumni, students from other schools, other coaches?
— posting results / brag posts?
— posting pictures of students – need consent forms?
— school policies regarding use of school name on social media?
— private profile / public page?

2) As Coaches
— group pages? One group for every year vs. different groups for different years?
— Alumni pages?
— school social media policy
— monitoring team members online postings (for example, online bullying, rude remarks about other teams)
— social networks to use (facebook, twitter, instagram, youtube, linkedin,etc…)

3) As Tournament Directors
— Announcements via facebook, twitter?
— Event pages to connect participants?
— laws regarding minors
— photos/videos with or without consent forms?

4) Free Speech Rights (Kansas)

Resources:
1. Mt. SAC SOCIAL MEDIA POLICY & GUIDELINES – prepared by the Marketing department
http://www.mtsac.edu/president/cabinet-notes/Social%20Media%20Policy%201-14.pdf
2. Cornell College policy (info on photos): http://www.cornellcollege.edu/information-technology/policies/social-networking.shtml
3. The Chronicle of Higher Education has many articles covering social media use including the situation in Kansas.
4. http://socialmediagovernance.com/policies/ – can filter by ‘Academics’
5. CSU East Bay has a very detailed policy online: http://www20.csueastbay.edu/ua/communications/social-media-guidelines.html

1) As Individuals

— friending team members, judges, alumni, students from other schools, other coaches?
• Is it acceptable to ‘friend’ or ‘follow’ members of your current team?
• Friending other coaches / judges in the community? Backlash if you want to keep your social media site private?
• If you are ‘friends’ with current competitors not on your team, should you be constrained against judging them?

— posting results / brag posts?
• Tension between sharing accomplishments & bragging?

— posting pictures of students – need consent forms?

Cornell College policy states (http://www.cornellcollege.edu/information-technology/policies/social-networking.shtml):
Photo guidelines
Photos posted on social networking should be done so with the utmost care. Nothing posted online is private, and photos should be regarded as such. The following guidelines should be used when posting photos:
• Photos of children should not be posted without expressed consent from the parents. Even then such photos should be avoided.
• Care should be taken not to post photos of individuals who would object. This may involve obtaining the appropriate permissions.
• Photos posted on social networking sites must be appropriate. As a guideline, they should be photos that could be posted on the college’s official Web site. Examples of photos that should be avoided include but are not limited to: photos involving alcohol, nudity, medical and hospital patients, and graphic scenes.
• Appropriate photo credits should be given. Social networking sites still represent Cornell, and any agreed-to credits must be maintained.

— school policies regarding use of school name on social media?

Draft policy at Mt. SAC includes the following language:

employees acting in an individual capacity via blogs and other social media outlets should exercise caution to communicate clearly that they are not acting in a representative capacity, or expressing the views of the College.

— private profile / public page?

Remember that nothing is actually private online – users can share and information can always ‘leak.’ Assume social media is a public communication tool.

2) As Coaches

— group pages? One group for every year vs. different groups for different years?
— Alumni pages/groups?
• Sometimes alumni can be the most aggressive re: team rivalries – at Nationals the comments fly fast and furious about rival schools

— school social media policy

Draft policy at Mt. SAC:
• implies a ‘needs assessment form’ will need to be filled out before creating a school social media page/group.
• Requirement to use official school / program logo.
• Accessibility – the instructor must make course materials posted on Facebook available and accessible in alternate formats and on non-social media platforms.
• Inappropriate content – Immediately upon discovery, the site administrator must remove such content. Following are examples of inappropriate content:
• Derogatory, harassing, profane/offensive, and threatening language
• Pornographic or patently obscene material
• Language/imagery depicting or encouraging sexual harassment, vandalism, stalking, alcohol/drug use, criminal activity, or behavior prohibited by the Student Standards of Conduct
• Content that violates state or federal law, such as gambling or copyright infringement.
— monitoring team members online postings (for example, online bullying, rude remarks about other teams)
• Expectations of behavior, tournament etiquette?
• Consequences?

— social networks to use (facebook, twitter, instagram, youtube, linkedin,etc…)

3) As Tournament Directors

— Announcements via facebook, twitter?

• Safe to assume now most if not all students & coaches have access to a smartphone/tablet/laptop at tournaments?

— Event pages to connect participants?
• Should tournaments create Facebook ‘pages’ for their tournaments as a central hub for participants?

— laws regarding minors
• Careful with photos & names

— photos/videos with or without consent forms?
• Sufficient to place a notice in a tournament invite that attendance is consent for photos/videos to be posted?

4) Free Speech Rights (Kansas)

Big debate in Kansas right now over the free speech rights of professors on social media v. ‘tarnishing universities image.’